We collect certain personal information about visitors and users of our platforms. The most common types of information we collect include things like: first and last name, email addresses, university/college details, professional contact details, physical address, IP addresses, survey responses, blogs, photos, payment information, transactional details, tax information, and web analytics data. We will also collect personal information from job and program applications (such as your resume/CV, the application answers itself, cover letter and interview notes).
We collect personal information directly when you provide it to us, whether online or in person, or automatically as you navigate through our platforms. This includes when you provide it to us by completing event registration, applying for one of our programs, submitted a donation, subscribing to a newsletter, submitting feedback, entering a contest, filling out a survey, attending an in person event, or sending us a communication.
Although we generally collect personal information directly from you, we also get certain information about you from other sources. That information can include:
We will use your personal information:
We will disclose personal information to the following recipients:
We are based in the United States and data is processed in the United States. Some of the recipients we have described above, and to whom we disclose your personal information, included staff and contractors, are based inside and outside the United States. To protect your information, we take care where possible to work with contractors and service providers who we believe maintain an acceptable standard of data security compliance.
We store personal information on secure servers that are managed by Salesforce or Google, or, in some limited cases, ourselves. We do not make hard copies of any files, and if we do, they are protected using industry standard encryption and are only used for backup purposes. Personal information that is transmitted is protected by security and access controls, including username and password authentication, two-factor authentication, and data encryption where appropriate.
You have the right to:
These rights are limited in some situations – for example, we can demonstrate that we have a legal requirement to process your personal information. In some instances, this means that we may retain some data even if you withdraw your consent. Where we require your personal information to comply with legal or contractual obligations, then provision of such data is mandatory: if such data is not provided, then we will not be able to manage our contractual relationship with you, or to meet obligations placed on us. To make an access or correction request, contact us at [email protected].
When we have your consent, we send you marketing communications by email about products and services that we feel may be of interest to you. You can ‘opt-out’ of such communications if you would prefer not to receive them in the future by using the “unsubscribe” link provided in the communication itself. We never knowingly send our marketing material to individuals who have not personally signed up to receive them. If you do receive marketing emails from us without having signed up, please contact us. You also have choices about cookies, as described below. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject cookies some parts of our platforms may not work properly in your case.
When you visit our platforms, there is certain information that is recorded which is generally anonymous information and does not reveal your identity. If you are logged into your account (e.g. on SFLAcademy.org), some of this information could be associated with your account. The following kinds of details are what tend to be collected:
Occasionally, we will use third party advertising companies to serve ads based on prior visits to our various platforms (i.e. our website, Facebook, etc.). For example, if you visit our platforms, you may later see an ad for our products and services when you visit a different site or use the Google Search Engine.
Our platforms are not suitable for children under 18 years of age. If you are under 18, we ask that you do not use our platforms or give us your personal information. It is the responsibility of parents or guardians to monitor their children’s use of our platforms.
We will need to change this policy from time to time to make sure it stays up to date with the latest legal requirements and any changes to our privacy management practices. When we do change the policy, we will make sure to notify you about such changes, where required. A copy of the latest version of this policy will always be available on this page.